Austin Trahern: Guidelines for conducting a highly-effected business meeting

Not all issues can be resolved by writing on a memo and by just sending emails.  There are some complex problems and plans that got resolved by conducting an effective meeting. The main motto of conducting this type of meeting is to discuss an issue, present solutions, and the suggestion that can be taken into consideration in order to resolve those issues.  

Austin Trahern has mentioned some of the tips that help a person in conducting an effective meeting, which includes:-

• Have a well-defined agenda for the meeting:-

Your objective of conducting that meeting should be cleared and your agenda for achieving that objective should be properly distributed among to the participants prioritize to meeting as it will give them enough time to prepare.

• Pay attention to those who are being invited to the meeting:-

Sometimes you don't have to invite everyone in the office to attend the meeting unless it is about making an announcement that affects everyone. Therefore, it is necessary for you to consider those people who are going to attend the meeting. Austin Trahern further added that inviting those people who could be useful for you in order to achieve the objectives of the business meeting will save you plenty of time as well.

• Select a suitable meeting leader for conducting the meeting:-

The meeting leader should be familiar with the agenda of the meeting and he should be capable of conveying that agenda to those, who are part of the meeting. It is the responsibility of the meeting leader to keep the discussion focused on the relevant topics and he must ensure that every attendee also gets a chance to express their opinions regarding the meeting.

• Maintain meeting standard

In order to make sure that the business meeting is completely successful, it is your responsibility to define the certain standard for attending a meeting, which includes: -

The use of all the electronic devices should be ban.

Encourage participation as well as the candidness of the attendees.

Allow participants to ask a question from them regarding the meeting in order to gained complete clarity.

Thus, in order to make your meeting a great success, Austin Trahern recommended to appoint a skilled person, who is capable of handling all the responsibilities regarding the meeting.

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